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The New WebEOC Board Set & Implementation Considerations

by Matt Cronin on Dec 9, 2015 3:25:41 PM

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The new WebEOC offers a brand new board set which includes the latest board tags and board building techniques all while providing a modern and intuitive user experience to accompany the rest of WebEOC.  

New Board Set

The new board set includes the following boards:

  • After Action Review (AAR)
  • Checklist
  • Damage Assessment
  • Event Reporting (includes Activity Log and Significant Events)
  • File Library
  • Press Releases
  • Resource Request / Task Assignments
  • Road Closures
  • Schedule
  • Shelters
  • Sign In/Out
  • Situation Report

As you will see, many of these boards are updated versions of boards offered in the previous board set. However, some new boards are also included.   The new schedule board allows for monitoring calls, meetings and other activities in your operation center and among personnel in different locations. This is similar to the old battle rhythm board but this version includes many new features.

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The new Sign In/Out board allows agencies to track who is on shift during an incident or during day-to-day operations. In addition, this board also tracks hours worked by agency personnel which can be used for reimbursement purposes, when applicable.

Standard Board Features

Consistency between boards makes user navigation much easier which is critical in a life-threatening emergency. We focused to make the new boards intuitive and consistent in the placement of features and functions.   Several of these functions are described in the screenshot below:

WebEOC_2.png

General Features

The top right corner of the board list view contains a number of features:

  • If there is a create or add option, this is where the button appears. In the example below, you can click Create Road Closure to create a new record.
  • If there are other actions, they appear in the Actions drop-down menu. In this example, you can print a PDF of this list view’s content.  Print PDF is a standard feature on nearly every board view.
  • You can also enter all or part of a word to Search. This is especially useful for pinpointing a specific record.
    WebEOC_3.png

Sorting

In nearly every board, click-to-sort functionality allows users to click the column header to sort the data by that column in ascending and descending order. These boards leverage a new <sortlink> tag that can also be easily applied to existing boards by the WebEOC Administrator to enable the same functionality.

Filtering

Filters now appear at the top of the list in a dedicated section. These filters use the more recent <filterlistdropdown> tag. This tag allows administrators to simply change values in the List Manager and these changes will automatically be reflected in the dropdown filter without having to modify a view filter which was required in the past.

View Access

Input and detail views now open in dialog windows providing an enhanced user experience. This feature can be easily added to existing boards using the dialog attribute of the viewlink tag.

WebEOC_4.png

Permissions

WebEOC Administrators determine the permissions which should be granted to different groups. In the past, having different permissions in a board meant developing and maintaining multiple board views (e.g., Edit and Read only). This is not the case in the new board set. Administrators will find new boards include fewer views. Access to different permissions is handled through the use of the <boardpermission> tag. These tags surround board components such as the Edit and Delete buttons and are selected when assigning the board to a group to enable user access.

WebEOC_5.png

Implementation Considerations

For new clients using WebEOC, implementing these boards is easy. The board pack installer can be run on the server installing all boards, creating positions, creating groups and assigning boards to groups. The system can be operational very quickly and configurations can be made as necessary to system components.

For existing clients upgrading from a previous version, there are some additional considerations to be addressed. Boards will look the same and work the same as they did before upgrading to the new WebEOC version 8. Clients upgrading should be immediately operational with these boards after upgrading. While boards from a previous WebEOC version will still function, they will have a different look and feel from the rest of the system.

It will be at the discretion of each system administrator to determine the right time to implement some or all of the newly available boards.   All new boards are available for download from the WebEOC Client Hub.   These boards can be downloaded, installed, and assigned like any board from a previous version.   When assigning, remember to assign the applicable board permissions mentioned above. While these boards have the latest tags and features, they do not include any customizations that may have been made specific to your organization.   Clients have the option of using the new boards as is, making board modifications using the WebEOC board editor or getting support from the Intermedix Professional Services team. Any newly created board views automatically have the new UI formatting applied so administrators have the option of easily updating existing boards by creating new views or creating brand new boards.   Once you create your boards in the new WebEOC, you can share it with the user community by using the newly introduced section of the Client Hub dedicated to sharing boards for the new WebEOC. Just contact our support team to submit your board to the Client Hub or if you have any questions.

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This post was written by Matt Cronin

Matt Cronin is the product manager for WebEOC. He has eight years of experience in emergency management. Prior to joining Intermedix, Cronin held the position as administration and finance manager at Palm Beach County Division of Emergency Management. Cronin earned his bachelor's degree in public management from Florida Atlantic University and holds a master's certification with a concentration in public administration from Florida Atlantic University.

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